Fields used for the description of an artwork. Note the term 'Item' is a generic and covers any artwork, artifact, antique, etc.
| Field name | Description | Example(s) |
| Title | Stores the actual or invented title of the item. | Self-portriat;
Staff;
Love letter;
Soccer ball |
| Sub-title | Stores the actual or invented sub-title of the item. | With roses;
And bird motif;
With brass plate |
| Description | Physical description of the item. | Leather soccer ball;
Necklace with blue and red glass beads;
Painting with old woman sitting on a rocking chair |
| Collection | Collection assigned to the item. | Select a name from the pull-down list |
| Item name | Narrow term describing the item. It is strongly advised that standardised terms are used in this field for later retrieval. | Chair;
Drawing;
Cup;
Ball |
| Item type | Broad term describing the item. It is strongly advised that standardised terms are used in this field for later retrieval. | Furniture;
Artwork;
Artefact |
| Medium | Medium in which the item is rendered or materials that the consists of. | leather, string;
oil;
acrylic |
| Surface | Surface material on which the item is rendered | leather;
canvas;
board |
| Measurements | Metric measurements prefered and standardisation is advised. Height x width x depth x diameter (indicated with 'd') x circumference (indicated with 'c') | 1200x1300mm;
120x130cm;
50x50x60 |
| Height (framed) | Metric measurements prefered and standardisation is advised. | 1300mm;
130cm;
60 |
| Height (unframed) | Metric measurements prefered and standardisation is advised. | 1300mm;
130cm;
60 |
| Width(framed) | Metric measurements prefered and standardisation is advised. | 1200mm;
120cm;
50 |
| Width(unframed) | Metric measurements prefered and standardisation is advised. | 1200mm;
120cm;
50 |
| Inscription | Signature, date, markings, etc. actually inscribed on the item. Indicate where the actual inscription is: verso, front, bottom left, top centre, etc. You can also use the Specific inscription field to add more detailed information. | Verso: Pablo Picasso (signed in pencil)
Top: Johannesburg Clothing Ltd. (label inside garment) |
| Edition | Edition associated of the item. | 1/10
35 of 60 |
| Period | Period associated with creation of the item. | Pre-colonial; etc.
|
| General date | General date associated with creation of the item. | 1900-1968;
1900s;
c1855;
Early 20thC |
| Dated from | Specific date (year only) the item was created (use minus sign for BC dates) | 1900;
1875;
1999 |
| Dated to | Specific date (year only) the item was completed (use minus sign for BC dates) | 1900;
1875;
1999 |
| Keywords | Keywords that will assist in identifying and contextualising the item. It is strongly advised that standardised terms are used in this field for later retrieval. | Enter any terms |
| Reference ID | This field is for a unique code or number for the item - you have assigned. | 90/121;
1.013.1997;
1998/AF/10 |
| Class / Coll ID | This field is for a classification number, or identifier, for the item. | Dewey numbering; etc. |
| Barcode / Serial | This field is for a barcode or serial number for the item - you have assigned.. | 0251487596;
125-4584-5854-1447 |
| Notes | Notes relating to the research of the item. | Enter any text |
